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Company FAQs

What is e-Proxy and do I have to participate?
E-Proxy is the term used for the Securities and Exchange Commission's (SEC) rule allowing for electronic delivery of TCC's Annual Report and Proxy Statement by posting the documents on our internet site. The SEC's rule entitled "Shareholder Choice Regarding Proxy Materials" was published on July 26, 2007, as amended. Under the rule, TCC has two choices for how to communicate with our shareholders: "Notice Only" or "Full Set Delivery."  "Full Set Delivery" involves the traditional delivery of the Annual Report, Proxy Statement and Proxy Card through the mail, whereas, "Notice Only" allows for electronic delivery of these materials.

The idea behind the Notice Only option of e-Proxy is for shareholders to be notified that the materials are available on the internet. The shareholders visit the website to obtain information necessary before casting their votes. Under the "Notice Only" option, a notice is delivered at least forty days prior to the Annual Meeting informing shareholders that the proxy materials are available. Shareholders receive a Proxy Card by mail ten days following the initial Notice. Shareholders may vote their shares any time following receipt of the initial Notice online through TCC's Annual Meeting webpage through the start time of the Annual Meeting. Alternatively, shareholders may vote their shares by returning a completed Proxy Card or voting in person at the Annual Meeting.

Additional information regarding E-Proxy and other proxy-related information can be found at the Securities and Exchange's investor website leaving Lanb.

TCC decided to delivery our proxy material through e-Proxy because it aligns with our Values (Innovation and Social Responsibility). We believe that it provides earlier and easier access of company information and avoids much of the expense associated with printing and mailing the Annual Reports and Proxy Statements to every shareholder.

TCC decided to treat all shareholders alike, by initially providing the proxy materials through the Notice Only option to each shareholder. If you wish to receive physical copies of the proxy materials, contact us and we will send you a physical copy within three business days. If you wish to receive physical copies permanently, contact us and we will designate your account for an automatic mailing of all proxy materials in the future.

Why did I receive a Notice of Availability of Proxy Materials?
If you were a shareholder of record on Dec 8th, 2014, you should have received a "Notice of Availability of Proxy Materials for the Shareholder Meeting to be Held on Jan 22nd, 2015." This mailing provides notice that Trinity Capital Corporation's (TCC) Annual Report and Proxy Statement are now available online. Please visit our website and review the materials.

What changes under e-Proxy and what does it mean to me? 
TCC provides shareholders a choice on how they receive annual proxy materials. TCC automatically provides electronic delivery to its shareholders unless they have requested physical copies now or in the future. If you want to receive these documents electronically, you don't need to do anything. If you want to receive a physical copy of these documents, contact us at:

Toll free: (800) 684-5262
Local: (505) 661-2261
Email: tcc@lanb.com
U.S. mail:
Trinity Capital Corporation
Post Office Box 60
Los Alamos, NM 87544

Additional information regarding E-Proxy and other proxy-related information at the Securities and Exchange's investor website at: http://investor.gov/researching-managing-investments/shareholder-voting/ Leaving LANB

What are the benefits of e-Proxy to Trinity Capital Corporation? 
One clear benefit is the reduced cost for printing and mailing materials. TCC continually tries to find ways to reduce unnecessary costs as a way to increase income. We also believe that e-Proxy aligns with our values of Social Responsibility and Innovation. We believe e-Proxy provides our shareholders with earlier and easier access to our Proxy Materials. Finally, we believe in our responsibility to continue to reduce waste and unnecessary consumption of materials.

LANB and TCC adopted a commitment to the environment beginning in 2005, which includes: our EcoSmart loan program (which provides lower interest rates for sustainable goods and construction), we built our Downtown office with water harvesting and built our Cerrillos Road office to the LEED Gold standards and received this certification, use hybrid bank vehicles, encourage our customers to use e-Statements rather than receive paper statements in the mail, recycle and strive to reduce paper consumption. Providing proxy materials to you electronically clearly complements our existing sustainability initiatives.

What are the risks? 
The biggest risk to using the Notice Only e-Proxy process is the impact it could have on voter turnout. Many companies have experienced greatly reduced shareholder votes; however, Trinity's voter turnout has stayed high.  Your vote is very important and we want to avoid the cost of a second proxy solicitation. Please make sure to submit your votes as soon as possible or plan to attend the Annual Meeting.

How can I request a Physical Copy? 
If you wish to receive physical copies of the proxy materials, contact us and we will send you a physical copy within three business days. If you wish to receive physical copies permanently, notify us and we will designate your account for an automatic mailing of all proxy materials in the future.

Toll free: (800) 684-5262
Local: (505) 661-2261
Email: tcc@lanb.com
U.S. mail:
Trinity Capital Corporation
Post Office Box 60
Los Alamos, NM 87544

 

Will I still receive a Form of Proxy? 
Yes. We will mail each shareholder a Form of Proxy on or about December 22nd, 2012. Under the rules of the SEC, TCC cannot send your Proxy Card(s) with the Notice of Availability informing you that the Annual Report and this Proxy Statement may be viewed online or physical copies may be requested. The rule prohibits TCC from sending your Proxy Card(s) until ten days following the mailing of the initial Notice of Availability.

Please remember that if you have multiple accounts reflected in our stock transfer records and/or in accounts with brokers or fiduciaries, you will receive one Proxy for each account. Please complete, sign and return ALL Proxies to ensure that all of your shares are voted. If you do not receive a Proxy in the separate mailing, please contact us.

 

Privacy and Viewing Materials on the Annual Report Website 
Under the SEC's rules, TCC must maintain our Annual Meeting internet site in a manner that allows for the anonymity of viewers, which means no "cookies" will collect your information. TCC may not use any e-mail address provided to request a copy of the proxy materials for any other purpose or disclose that e-mail address to any person except to facilitate delivery of the requested proxy materials.

Additional information regarding E-Proxy and other proxy-related information at the Securities and Exchange's investor website.

 

Voting My Shares 
There are a number of ways you may vote your shares: 1) online; 2) by Mail; and 3) in Person.

1) To vote online, you will need the Holder ID and Verification Code, provided in the initial Notice of Availability and on the Proxy, to authenticate your identity, to vote your shares, and confirm that your vote has been properly recorded.  Please have this information available and go to our Annual Report page . Click on the words “Vote Here” and enter the Holder ID and Verification Code. Please click on the radio buttons to select how you wish to vote on the electronic Proxy then click once on the “Submit” button. You will be taken back to the Annual Meeting webpage and have completed your vote.   You may log on and vote 24 hours a day, 7 days a week. The deadline to vote on-line is 6:00 p.m. MST on Jan 22, 2015.  If you vote on-line and do not wish to change your vote, please do not complete and return the Proxy.

2) To vote by mail, complete and sign the Proxy that will be mailed to you in a separate mailing on or about Dec 22nd, 2014 and mail it to Trinity in the accompanying pre-addressed envelope. No postage is required if mailed in the United States. If you mark your Proxy to indicate how you want your shares voted your shares will be voted as you instruct. If you sign and return your Proxy but do not mark the card to provide voting instructions, the shares represented by your Proxy will be voted "for" all nominees named in this Proxy Statement, "for" the ratification of Trinity's independent registered public accounting firm, "for" approval of the 2015 long-term Incentive Plan, "for" the advisory note on Trinity's compensation of named executive  officers for 2013, for the
"every year" frequency with which stockholders will vote on the compensation of Trinity's named executive officers, and in accordance with the judgment of the proxy judges on any other matter properly brought before the meeting and any adjournments and postponements of the meeting.

3) If you want to vote in person, please come to the meeting. We will distribute written ballots to anyone who wants to vote at the meeting.

If you have multiple accounts, you must submit an electronic or physical Proxy or vote in person for each account to ensure all accounts are voted.  Please note, however, that if your shares are held in the name of your broker or fiduciary, you will need to arrange to obtain a legal proxy from your broker or fiduciary, as described in the Proxy Statement, in order to vote in person at the meeting. Even if you plan to attend the Annual Meeting, you should vote online or complete, sign and return your Proxy in advance of the Annual Meeting in case your plans change. Any vote you cast at the Annual Meeting will supersede a previously entered proxy.

Contact TCC
Please contact the Trinity Capital Corporation Stock Representatives if you have any questions or problems or to make the following requests:

  • If you wish to receive physical copies of these reports;
  • If you do not receive your Proxy Cards via a separate mailing on or about December 22, 2014;
  • If you need to change or correct your name, address or other information;
  • You have any questions regarding the receipt of Proxy Materials, voting or the Annual Shareholder Meeting.

 

You can contact TCC at:

Toll free: (800) 684-5262
Local: (505) 661-2261
Email: tcc@lanb.com
U.S. mail:
Trinity Capital Corporation
Post Office Box 60
Los Alamos, NM 87544