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What is e-Proxy and do I have to participate?
Why did I receive a Notice of Availability of Proxy Materials?
What changes under e-Proxy and what does it mean to me?
What are the benefits of e-Proxy to Trinity Capital Corporation?
What are the risks?
How can I request a Physical Copy?
Will I still receive a Proxy card?
Privacy and Viewing Materials on the Annual Report Website.
Voting My Shares
Contact TCC
Q: What is e-Proxy and do I have to participate?
A: e-Proxy is the term used for the Securities and Exchange Commission's (SEC) new
rule allowing for electronic delivery of TCC's Annual Report and Proxy Statement
by posting the documents on our internet site. The SEC's rule entitled "Shareholder
Choice Regarding Proxy Materials" was published on July 26, 2007 and is effective
January 1, 2008. Under the rule, TCC had two choices for how to communicate with
our shareholders: Notice Only or Full Set Delivery.
TCC is an early adopter in choosing
the Notice Only option. The idea behind the Notice Only option of e-Proxy is for
shareholders to be notified that the materials are available on the internet. The
shareholders will then visit the site to obtain any information they want. Shareholders
will receive a proxy card by mail ten days following the initial Notice, and will
vote their shares by returning a completed proxy card. TCC decided to make this
change because it aligns with our Values (Innovation and Social Responsibility).
While this first year may be an adjustment, we believe that it is a change that
will provide earlier and easier access of company information to our shareholders.
In addition, by adopting this practice, we will avoid much of the expense associated
with printing and mailing the Annual Reports and Proxy Statements to every shareholder.
It also serves our value of Social Responsibility by reducing waste.
TCC decided
to treat all shareholders alike, by providing the proxy materials through the Notice
Only option to each shareholder. If you wish to receive physical copies of the proxy
materials, contact us and we will send you a physical copy within three business
days. If you wish to receive physical copies permanently, contact us and we will
designate your account for an automatic mailing of all proxy materials in the future.
Q: Why did I receive a Notice of Availability of Proxy Materials? (back to top)
A: If you were
a shareholder of record on April 1, 2008, you should have received a "Notice of
Availability of Proxy Materials for the Shareholder Meeting to be Held on May 15,
2008." This mailing provides notice that Trinity Capital Corporation's (TCC) Annual
Report and Proxy Statement are now available on its website at www.lanb.com/tcc/annual.asp.
Please visit our website and review the materials. View Notice >
Q: What changes under e-Proxy
and what does it mean to me? (back to top)
A: TCC is providing shareholders a choice on how they
receive annual proxy materials. TCC is automatically providing you electronic delivery,
but will provide physical copies now and in the future at your request. If you want
to receive these documents electronically, you don't need to do anything. If you
want to receive a physical copy of these documents, contact us at:
| Telephone - |
1-800-525-9634 or 505-662-1099 or 505-662-1036 |
| E-mail - |
tcc@lanb.com |
| U.S. Mail - |
Trinity Capital Corporation |
| |
1200 Trinity Drive |
| |
Los Alamos, New Mexico 87544 |
Q: What are the benefits
of e-Proxy to Trinity Capital Corporation? (back to top)
A: One clear benefit is the reduced cost
for printing and mailing materials. TCC continually tries to find ways to reduce
unnecessary costs as a way to lower increase income. We also believe that e-Proxy
aligns with our values of Social Responsibility and Innovation. We are excited to
be one of the first reporting companies to embrace the new SEC rules which we believe
will provide our shareholders with earlier and easier access to our Proxy Materials.
Finally, we believe in our responsibility to continue to reduce waste and unnecessary
consumption of materials. LANB and TCC adopted a commitment to the environment which
includes: our EcoSmart loan program (which provides lower interest rates for sustainable
goods and construction), we built our Downtown office with water harvesting and
plan to build our Cerrillos Road office to the LEED Gold standards, we obtain up
to 90% of our electricity from wind power through PNM, we use two hybrid bank vehicles,
we encourage our customers to use e-Statements rather than receive paper statements
in the mail, we recycle and strive to reduce paper consumption. Providing proxy
materials to you electronically clearly complements our existing sustainability
initiatives.
Q: What are the risks? (back to top)
A: The biggest risk to using the Notice Only e-Proxy process is the impact it might have on voter turnout. Your vote is very
important and we want to avoid the cost of a second proxy solicitation. Please make
sure to submit your votes as soon as possible or plan to attend the Annual Meeting
in May.
Q: How can I request a Physical Copy? (back to top)
A: If you wish to receive physical
copies of the proxy materials, contact us and we will send you a physical copy within
three business days. If you wish to receive physical copies permanently, contact
us and we will designate your account for an automatic mailing of all proxy materials
in the future.
| Telephone - |
1-800-525-9634 or 505-662-1099 or 505-662-1036 |
| E-mail - |
tcc@lanb.com |
| U.S. Mail - |
Trinity Capital Corporation |
| |
1200 Trinity Drive |
| |
Los Alamos, New Mexico 87544 |
Q: Will I still receive a Proxy Card? (back to top)
A: Yes. We will mail each shareholder a Proxy Card(s) on or about April 17, 2008. Under the rules of the SEC,
TCC cannot send your Proxy Card(s) with the Notice of Availability informing you
that the Annual Report and this Proxy Statement may be viewed online or physical
copies may be requested. The rule prohibits TCC from sending your Proxy Card(s)
until ten days following the mailing of the Notice of Availability. Please remember
that if you have multiple accounts reflected in our stock transfer records and/or
in accounts with brokers or fiduciaries, you will receive one Proxy Card for each
account. Please complete, sign and return ALL Proxy Cards to ensure that all of
your shares are voted. If you do not receive a Proxy Card in the separate mailing,
please contact us.
Q: Privacy and Viewing Materials on the Annual Report Website (back to top)
A: Under the SEC's rules, TCC must maintain our Annual Meeting internet site in
a manner that allows for the anonymity of viewers, which means no "cookies" will
collect your information. TCC may not use any e-mail address provided solely to
request a copy of the proxy materials for any other purpose or disclose that e-mail
address to any person except to facilitate delivery of the requested proxy materials.
Q: Voting My Shares (back to top)
A: There are a number of ways you may vote your shares: 1) by
Mail; 2) in Person; and 3) by e-Mail. 1) To vote by mail, complete and sign the
Proxy Card that will be mailed to you in a separate mailing on or about April 17,
2008 and mail it to Trinity in the accompanying pre-addressed envelope. No postage
is required if mailed in the United States. If you mark your Proxy Card to indicate
how you want your shares voted, your shares will be voted as you instruct. If you
sign and return your Proxy Card but do not mark the card to provide voting instructions,
the shares represented by your Proxy Card will be voted "for" all three nominees
named in this Proxy Statement and "for" the ratification of Trinity's independent
registered public accounting firm and in accordance with the judgment of the proxy
holders on any other matter properly brought before the meeting and any adjournments
and postponements of the meeting.
2) If you want to vote in person, please come
to the meeting. We will distribute written ballots to anyone who wants to vote at
the meeting. Please note, however, that if your shares are held in the name of your
broker or fiduciary, you will need to arrange to obtain a legal proxy from your
broker or fiduciary, as described below, in order to vote in person at the meeting.
Even if you plan to attend the Annual Meeting, you should complete, sign and return
your Proxy Card in advance of the Annual Meeting in case your plans change. Any
vote you cast at the Annual Meeting will supercede a previously entered proxy.
Contact TCC (back to top)
We know that this is a new process and may be confusing and imperfect until
we all become accustomed to the changes. Please contact the Trinity Capital Corporation
Stock Representatives, Ada Beth Carothers or Danette Clark, if you have any questions
or problems or to make the following requests:
- If you wish to receive physical copies of these reports;
- If you do not receive your Proxy Cards via a separate mailing on or about April 17, 2008;
- If you need to change or correct your name, address or other information;
You have any questions regarding the receipt of Proxy Materials, voting or the Annual Shareholder Meeting.
You can contact Ada Beth or Danette through the following telephone numbers, E-mail or address:
| Telephone - |
1-800-525-9634 or 505-662-1099 or 505-662-1036 |
| E-mail - |
tcc@lanb.com |
| U.S. Mail - |
Trinity Capital Corporation |
| |
1200 Trinity Drive |
| |
Los Alamos, New Mexico 87544 |
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